Project Administrator

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Project Administrator (Contract)

Location: Verona, Pennsylvania (15 minutes outside Pittsburgh) - Onsite
Contract: 6-month renewable contract
Compensation: Hourly rate + per diem (where applicable)

About the Opportunity

Join a globally recognized industry leader at the forefront of metals production and infrastructure innovation. This is an opportunity to be part of a high-impact capital project within a dynamic industrial environment, where investment, activity, and long-term growth are accelerating.

The site, located just outside Pittsburgh, is entering a critical execution phase-with construction mobilizing, equipment arriving, and project momentum building rapidly. This role offers the chance to work alongside experienced project leadership on a live, fast-moving project where your contribution will be visible, valued, and essential to delivery.

This is not a typical administrative role. It's a hands-on, project-facing position where you'll sit at the center of operations-supporting engineering, construction, procurement, and field execution teams to keep everything aligned and moving forward.

Position Overview

The Project Administrator plays a key role in supporting project execution by managing documentation, coordinating logistics, tracking materials, and ensuring seamless communication across stakeholders.

This position requires someone who understands how projects actually run-someone who can operate comfortably between the office and the field, proactively chase information, and keep teams organized in a fast-paced construction environment.

What You'll Be Doing

Project Documentation & Controls

• Maintain project schedules, logs, trackers, and documentation systems
• Manage daily reports, timesheets, and weekly progress updates
• Track RFIs, submittals, and change orders-ensuring timely follow-up with engineering and field teams
• Prepare meeting minutes and distribute clear, actionable updates

Material Coordination & Site Logistics

• Coordinate onsite material deliveries with freight providers and dispatch teams
• Act as the central point of contact for incoming deliveries and site personnel
• Maintain and update material tracking logs to ensure visibility across the project
• Support procurement activities and equipment/material planning

Communication & Team Coordination

• Serve as a key communication hub between project leadership, field engineers, contractors, and vendors
• Ensure accurate and timely distribution of drawings, specifications, and project updates
• Proactively follow up on outstanding actions to keep the project moving

Planning & Execution Support

• Assist with workforce planning, mobilization, and resource tracking
• Support project leadership with weekly and monthly reporting
• Help maintain alignment between construction progress and project plans

Quality, Safety & Compliance

• Track inspections, permits, and compliance documentation
• Maintain safety records and support adherence to site standards
• Ensure all documentation aligns with contractual and regulatory requirements

Administrative & Operational Support

• Organize and maintain project files, drawings, and digital systems
• Coordinate meetings, calendars, and workflows for project leadership
• Support cost tracking, invoice processing, and project reporting where required

What We're Looking For

Required

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills-comfortable working with both field and office teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Proven ability to follow through, chase actions, and keep teams accountable

Preferred

• Experience in construction, engineering, manufacturing, or industrial project environments
• Familiarity with project workflows (RFIs, submittals, procurement, scheduling, etc.)
• Experience with project management tools (e.g., Procore, MS Project, Smartsheet)

What Sets This Role Apart

• Not a standard admin role - this is a "project admin on steroids," requiring real project awareness and initiative
• High visibility - you'll work directly with project leadership and site management
• Hands-on involvement - exposure to engineering, procurement, construction, and operations
• Fast-moving environment - ideal for someone who thrives when things are busy and evolving
• Strong team culture - working closely with experienced professionals who value capable, proactive individuals

Why This Opportunity

This is a unique chance to step into a critical role at the heart of a live project, where you'll gain meaningful experience across multiple project functions. For the right person, this can open doors to longer-term opportunities across future projects as activity continues to grow.

TEC Group International is acting as an Employment Agency in relation to this vacancy.